Precisely is a fast-growing LegalTech company based in central Gothenburg. We provide a digital contracting platform that enables users to do every task they need in one place. Our goal is to make contracting digital, smooth and secure. The customer demand is high, the Precisely team grows larger and we strive to expand even faster in 2021. To make sure that our CEO and team can continue to do what they do best - building precisely and attracting new business opportunities, we are looking for an executive assistant.
Precisely is looking for a bright, motivated, and high-service-minded individual to help support our busy CEO and fast-moving team. Here you will use your judgment and precise attention to detail to support our CEO. The perfect addition to our organization will be an organized planner who can minimize our CEO's endlessly growing todo-list. You need to have a keen eye for deadline sensitivity and be used to deliver great things even with minimal guidance.
What you will do:
- Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications
- Maintains executive’s appointment schedule by planning, preparing, and scheduling meetings
- Manage and prioritize action items according to importance and deadlines
- Maintain and process expense reports
- Prepares reports by collecting and analyzing information
- Draft memos, emails, documents, and other communications on behalf of the CEO
- Prepare board meetings and investor reports
- Identify & implement opportunities for office management improvements
- Assist with all preparations for CEO’s meetings, interviews, and conference/video calls
- Support in accounting administration and financial reports
- Support, Own, and Cultivate new ideas/projects as they are thought up
We believe that you have the following previous experience to be successful in this position:
- Three to five years of administrative experience
- Three to five years of executive assistant experience
- Experience managing multiple calendars
- Ability to work independently, while maintaining a collaborative inbox.
- Outstanding efficiency and effectiveness of administrative processes
- High sense of urgency and flexibility with changing schedules and priorities
- Excellent attention to detail, organization, and time management skills
- We are a transparent organization but in some areas out of the respect for the other party can we not be as transparent as we would like. Here is it important to use good judgment and fingertip-sensitivity to understand what information can be shared and what can't.
- Positive, happy, high-energy, can-do, going to be a great day attitude
- Exceptional communication skills both written and verbal English and Swedish
- Strong general digital proficiency, trying and mastering a new digital tool is exciting
As of now, we all work from home but as soon as we can see the end of this pandemic tunnel, we are looking forward to spending time together at our central Gothenburg office again.
We offer benefits (paid vacation, health insurance, etc.), but most of all to be a part of something new and exciting. Are you the person that will help us in providing digital services to a very analog area of business?
We know that you’re out there! Apply today — we’re interviewing on an ongoing basis. If you have any questions, please reach out to us.
